Are you backing up?
The financial world is an impressive place. In the last 50 years it’s gone from being paper-based to being entirely digital. Now, thanks to technology, funds can travel at an impossibly fast speed. One moment your money can be in Hong Kong – the next it can be safely in a bank in Switzerland. Before the week is up, every single week, millions of financial transactions take place. When you think about it, it sounds like all those involved in the financial sector have complete control over what they are doing.
while data is indeed transferred to different servers on a daily basis, that isn’t to say that it’s easily taken off them and put back where it belongs
Except there’s one grim reality which many companies face each and every week: loss of data and information. Regardless of the cause – human error or machine malfunction – the result is pretty much the same: vitally valuable data is lost forever and never recovered. Although those in IT can solve many data-loss problems, they can’t solve them all. Which is why you seriously need to think about how you back your information up!
Talking about this now, in 2011, seems a bit strange. Most people are aware that secure shredding of documents is essential…so why are so many people falling into the not-backing-up trap? We think it’s simple: because technology is so advanced, we’d guess that most people just think that it’s easy to retrieve data. And, while data is indeed transferred to different servers on a daily basis, that isn’t to say that it’s easily taken off them and put back where it belongs…
Here are a few handy hints and tips for you to ponder:
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Use a USB stick to back up vital data. Or you can use a removable hard-drive. Use ANYTHING and keep an eye on when and where you are backing your data up.
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If you have massive amounts of data to back up, consider using a company who specialise in just that. You’d be surprised just how affordable they are, and besides: would you rather lose all your priceless information or pay a few dollars? There really is only one answer to that question.
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NEVER rely on one person to back information up: this is a classic problem and something which many people are unfortunately guilty of. Also, just because you have an IT department doesn’t mean you are invincible! Always remember that if you lose clients'data it reflects badly on you and your growing reputation. Nobody wants to have to call a client to tell them this has happened, right?
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